[Remote] Administrative & Marketing Assistant - Part-Time

Note: The job is a remote job and is open to candidates in USA. Workana is seeking a highly organized and proactive Administrative & Marketing Assistant to support their day-to-day operations. This role involves administrative coordination, marketing support, and basic financial oversight, making it ideal for someone who thrives in a fast-paced environment.

Responsibilities

• Manage and maintain executives’ and team calendars, scheduling meetings and coordinating appointments
• Handle incoming emails and correspondence, triaging and responding as appropriate
• Organize and maintain digital and physical filing systems, ensuring documents are accurate and accessible
• Create and maintain SOPs
• Assist in coordinating travel arrangements, including flights, accommodation, and itineraries
• Prepare meeting notes and follow up on action items from meetings
• Assist in the development and scheduling of content across social media platforms
• Draft, proofread, and distribute marketing materials including newsletters, emails, and promotional content
• Coordinate with external designers, agencies, or printers on marketing collateral
• Track and report on social media engagement metrics and campaign performance
• Manage posting and engagement on social media platforms (LinkedIn and Instagram)
• Gather missing receipts from various sources
• Process and reconcile employee expenses in a timely and accurate manner
• Set up bills for payment
• Code and submit invoices and expenses to the appropriate GL codes
• Ensure expenses are approved and reimbursed in accordance with company policy
• Assist in preparing monthly expense summaries and reports for review

Skills

• 2+ years of experience in an administrative, marketing, or office coordination role
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
• Familiarity with social media platforms and basic content management (LinkedIn, Instagram, Facebook)
• Experience with expense management tools
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy in all work
• Demonstrated ability to handle confidential information with discretion
• Post-secondary education in Business Administration, Marketing, or a related field

Company Overview