Executive Assistant, Investment Banking
Job Description
Position Summary Guggenheim is seeking a proactive Executive Assistant/Office Administrator to support its Investment Banking team in Los Angeles. This position will be remote until new office is complete. Reporting into the Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment. Essential Job Functions
- Manage clerical, administrative and all business details
- Manage incoming calls and direct to appropriate parties
- Manage complex calendars across different time zones
- Assist in internal and external meetings and conference presentations including catering ordering/set-up & cleanup
- Manage travel arrangements and prepare itineraries
- Process heavy volume of expense reports
- Manage day to day operations of the office including Mail, Printing, Building Access Management, Vendors, Building and Kitchen
- Perform other related duties as assigned or requested
Preferred Qualifications
- Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
- Knowledge of DealCloud CRM and Workday preferred but will train
- Strong interpersonal, organizational, communication and problem- solving skills
- Strict attention to detail with ability to prioritize issues appropriately
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Basic Qualifications
- Undergraduate degree in Business or a related field
- 7-10 years related administrative experience preferred
Work Location
- 4 days in office, 1 day remote located in our Los Angeles office.
About Us
Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston. For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances. For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at [email protected] or 212.518.9200. Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.